AspireX Events (trading as Tri And Enter Events Ltd)
TERMS & CONDITIONS OF ENTRY TO THE EVENT
PART A – GENERAL TERMS & CONDITIONS OF ENTRY
1. DEFINITIONS
In these Terms & Conditions of Entry, the following definitions apply:
2. ACCEPTANCE OF CONDITIONS
2.1. By submitting your Entry Form you agree to enter into the Event and abide by the Agreement, the Rules, and any instructions given by AspireX Events and the Officials.
2.2. If there is any conflict between the Rules and the Agreement, the Agreement shall apply.
2.3. If there is a conflict between these Conditions of Entry and the Rules, these Conditions shall prevail unless otherwise stated.
2.4. Participation is personal. You may not transfer, sell, or allow another person to use your Event number unless authorised under clause 10.1. Identification must be shown as per clause 4.4.
2.5. Minimum age of entry varies by Event. Please refer to individual Event listings.
3. BOOKINGS AND PAYMENTS
3.1. To participate, you must complete the Entry Form and pay the Fee to AspireX Events.
4. EVENT SAFETY AND PARTICIPATION
4.1. Participation is physically demanding. You acknowledge the associated risks.
4.2. You warrant that you are fit to participate unaided. If in doubt, seek medical advice. If your condition changes before the Event, you must withdraw.
4.3. Pre-Event registration (as detailed in the Race Pack) is mandatory.
4.4. You must present valid photo ID (e.g., passport or driver’s licence) at registration.
4.5. You must use a roadworthy bicycle and helmet that comply with the Rules.
4.6. Wetsuits are compulsory for open water swims unless otherwise stated.
4.7. Cut-off times may apply. Participants may be withdrawn if they exceed these limits.
4.8. Insurance for personal accident, belongings, and travel is your responsibility.
4.9. You agree to comply with all Rules and instructions from Officials.
4.10. AspireX Events has final authority on all matters related to safety, organisation, and Rules.
5. EVENT INFORMATION AND THE RACE PACK
5.1. Event Information will be emailed to the address provided. AspireX Events is not liable for delivery failures.
5.2. Changes to contact details will only be processed up to 30 days before the Event.
5.3. Race Packs will be emailed unless otherwise stated. If not received, it is your responsibility to contact AspireX Events at least 24 hours before the Event.
5.4. Team entries must provide full team member details at least 2 weeks before the Event.
6. EVENT DISQUALIFICATION
6.1. AspireX Events reserves the right to refuse entry or disqualify any Participant for reasons including:
6.2. Disqualified Participants must remove and return race numbers and chips.
6.3. AspireX Events may annul results or refuse entry if Participants falsify information, sell or misuse race numbers, or breach the Agreement.
6.4. No refunds will be issued in these circumstances.
6.5. AspireX Events reserves the right to refuse entry at its sole discretion.
6.6. Queries about times or penalties must be submitted within 24 hours. Decisions are final.
6.7. The Race Director and Referee have ultimate authority and may introduce rules on the day.
7. EVENT ALTERATIONS
7.1. AspireX Events may alter the Event due to circumstances beyond its control or to protect health and safety. Alterations may include changes to Rules, routes, distances, or cancellation of parts of the Event.
7.2. No refunds will be issued in these circumstances.
8. EVENT CANCELLATION AND FORCE MAJEURE
8.1. AspireX Events incurs significant costs in advance and cannot refund Fees in full if cancellation occurs.
8.2. The Event may be cancelled due to Force Majeure or other circumstances beyond control.
8.3. Covid-19 related cancellations may occur due to government restrictions. Clause 8.5 applies.
8.4. Notice of cancellation will be provided by email where practicable, or via other methods such as social media or broadcast.
8.5. If cancelled, Participants may defer entry to the following year.
8.6. AspireX Events is not liable for consequential costs (e.g., travel or accommodation).
8.7. Third-party entries (e.g., Let’s Do This) must follow the platform’s cancellation policy.
9. CANCELLATION OR WITHDRAWAL BY THE PARTICIPANT
9.1. Withdrawals must be notified by email to contact@aspirexevents.com.
9.2. You may cancel within 24 hours of entry submission for a full refund.
9.3. After 24 hours, no refunds will be issued.
9.4. Entries cannot be deferred to future years.
9.5. Third-party entries must follow the platform’s policy.
9.6. Refund protection claims must follow Refund Protect terms.
10. TRANSFER BY THE PARTICIPANT
10.1. Transfers to another person are permitted more than 30 days before the Event, subject to completion of an Entry Form and payment of the Fee by the transferee. Refunds will be issued within 28 days.
10.2. No other transfers are permitted.
11. PAYMENT PLAN TERMS
11.1. Participants using payment plans must adhere to the instalment schedule. Failure to complete forfeits the purchase.
11.2. Instalments must be completed before alterations to bookings.
11.3. Refunds under clause 9 apply only if cancellation occurs before completion of the plan. No refunds once the plan is fulfilled.
12. INTELLECTUAL PROPERTY RIGHTS
12.1. All IPR in or arising out of the Event belongs to AspireX Events. Participants may not use or reproduce without written consent.
12.2. Any recordings made during the Event are for personal use only and may not be used commercially without written approval.
Absolutely — here’s the full text from Section 13 (Data Protection) down to the end of Part A (General Terms & Conditions), followed by Part B (On-the-Day Disclaimer), all written out in full so you can copy directly:
13. DATA PROTECTION
13.1. For the purposes of this condition, personal information includes medical data collected for health and safety purposes (“Personal Information”).
13.2. You agree that the Personal Information relating to you can be stored and used by AspireX Events and our Event Partners in connection with the organisation, staging, and administration of the Event.
13.3. The Participant acknowledges and confirms that medical information may also be used by the Event Organisers to prepare the Participant’s race chip and to allow medical assistance to be given to the Participant during the Event.
13.4. You agree that the Personal Information relating to you may be anonymised and the anonymised data may be used by AspireX Events and our Event Partners in connection with the compilation of statistical information.
13.5. You agree that your name, image, and contact details can be used by AspireX Events and our Event Partners for the purposes of:
13.6. If you would not like AspireX Events or our Partners to use the Marketing Information or Personal Information other than for purposes related to your participation in the Event, please notify us by e-mail or in writing. You may also withdraw your consent by ticking the appropriate box on your application form.
13.7. The Participant acknowledges that the Event may be televised, filmed, and/or otherwise recorded and photographs may be taken which may capture your participation in the Event. You agree to the publication of such photographs, filming, recording, and broadcasts and their use by AspireX Events and those authorised by us in any way which we may see fit now or in the future, including but not limited to film, broadcast, radio, TV, publications, and publicity.
13.8. Please read our Privacy Policy carefully to understand our practices regarding your Personal Data and how it will be treated. By entering the Event you are accepting and consenting to the practices described in the Agreement and the Privacy Policy.
14. LIMITATION OF LIABILITY
14.1. In no event shall AspireX Events be liable to the Participant whether for breach of contract, any tortious act or omission (including negligence) or otherwise, under or in connection with the Agreement for any:
14.2. Nothing in this Agreement shall affect AspireX Events’ liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.
14.3. Subject to clause 14.2, AspireX Events’ total liability to the Participant in respect of all other losses arising from the Agreement, whether in contract, tort, or otherwise, shall be limited to a maximum sum equal to the Fee.
14.4. Public Liability Insurance
AspireX Events (trading as Tri And Enter Events Ltd) maintains Public Liability insurance to cover claims arising from injury to third parties or damage to property caused by the negligence of the organisers. This insurance does not extend to personal accident, medical, or travel cover for participants, who remain responsible for arranging their own insurance as outlined in clause 4.8 and Part B of these Terms & Conditions.
15. GENERAL
15.1. Assignment and other dealings by AspireX Events
15.2. Notices
15.3. Third Party Rights
A person who is not a party to the Agreement shall not have any rights under the Contracts (Rights of Third Parties) Act 1989 to enforce any provisions of the Agreement.
15.4. Severance
15.5. Waiver
No failure, delay, or omission by AspireX Events in exercising any right, power, or remedy provided by law or under the Agreement shall operate as a waiver of that right, power, or remedy nor shall it preclude or restrict any future exercise of that or any other right, power, or remedy.
15.6. Governing Law
The Agreement and any dispute or claim arising out of or in connection with the Agreement, its subject matter, or formation shall be governed by and construed in accordance with the laws of England and Wales.
15.7. Jurisdiction
The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with the Agreement, its subject matter, or formation.
PART B – ON-THE-DAY TERMS & CONDITIONS / PARTICIPANT DISCLAIMER
Over 18’s Terms & Conditions
By choosing to participate in the event, I agree to take part in any AspireX Events (trading as Tri And Enter Events Ltd) events at my own risk. I understand that whilst every effort has been made by the event organisers to manage foreseeable risks as far as practically possible, I accept that events of this nature are not without risk.
I acknowledge that this event involves varying degrees of physical exertion, and by signing this disclaimer, I confirm that I am not aware of any medical reason that would prevent me from participating. If I have any doubts about my health or ability to take part—particularly if I have a medical condition that could be affected by exercise, such as a heart condition—I understand that I should seek approval from a medical professional before participating.
I confirm that I will follow all safety regulations set out by the organisers. I understand that the organisers do not provide personal accident or other insurance cover for participants. If I require financial protection in the event of an accident, I accept that it is my responsibility to arrange this through an insurance broker or other suitably qualified professional authorised by the Financial Services Authority.
I understand that my emergency contact details must be kept up to date and clearly displayed on the back of my race number in case of an emergency.
I agree that the organisers may take photographs and video footage before, during, and after the event, and I consent to the use of these images and/or videos for promotional purposes.
I consent to the sharing of my personal details with relevant third parties (such as medical professionals or hospitals) if required to facilitate treatment or care during the event.
I confirm that I understand I am participating at my own risk, and AspireX Events (trading as Tri And Enter Events Ltd) cannot be held liable for any injury, illness, loss, or damage sustained as a result of my participation.
By choosing to participate in any AspireX Events activity, you accept these terms and conditions. Thank you for being part of this exciting journey—we look forward to seeing you there.
Junior Participant Disclaimer (For All Participants Under 18 Years of Age)
By allowing your child to participate in any AspireX Events (trading as Tri And Enter Events Ltd) activity, you acknowledge that their involvement is at their own risk. While the organisers have taken steps to manage foreseeable risks, events of this nature may involve inherent risks.
You confirm that your child does not have any medical condition that would prevent them from safely participating. If there are any concerns about their health—particularly regarding a condition that could be affected by exercise, such as a heart condition—you should seek medical approval before allowing them to take part.
By registering your child, you provide consent for their participation and confirm that they understand the risks involved.
You acknowledge that emergency contact details must be provided, kept up to date, and displayed on the back of your child’s race number in case of an emergency.
You agree that the organisers may take photographs and video footage of your child before, during, and after the event, and you consent to the use of these images and/or videos for promotional purposes.
By allowing your child to participate, you agree that AspireX Events (trading as Tri And Enter Events Ltd) cannot be held liable for any injury, illness, loss, or damage sustained as a result of their participation.
You confirm that your child will follow all rules and regulations set out by the organisers to ensure a safe and enjoyable experience for everyone.
By permitting your child to participate in any AspireX Events activity, you accept these terms and conditions. Thank you for your support—we look forward to seeing you and your child at our events.